Alumni in need of various certificates may apply for an issuing by following the application procedure below.
* For current students, please refer to the following web page. → Obtaining various certificates (For current students)
The University of Tokyo Faculty of Agriculture
Academic affairs Division
Undergraduate Student Section / Graduate Student Section
1.How to apply for certificates for alumni
A:Type of certificates, processing time
|
Type of Certificate |
Language |
Processing Time
(currently, only mail-in applications are available)
|
Undergraduate School Certificates
(Faculty of Agriculture) |
Certificate of Graduation [*1] |
Japanese
English
|
About 1 week
|
Academic transcript<Specialized subjects for the Faculty of Agriculture> |
Academic transcript
<Junior Division> |
Enrollment after 1998 |
Enrollment by April 1997 |
Not available from the Faculty of Agriculture [*2] |
Certificate of enrollment (Research Student) |
About 1 week |
Graduate School Certificates
(Graduate School of
Agricultural and Life Sciences)
|
Certificate of Completion (Master’s course)
Academic transcript of Master’s course |
About 1 week |
Certificate of Doctoral degree
Academic transcript of Doctoral course |
Withdrawal (Master’s, Doctoral) |
B:Application procedure (currently, only mail-in applications are available)
Application by mail |
Prepare documents [1]~[3] and mail them to [Mailing Address].
[1] application form (below), [2] paper copy of personal identification, [3] self-addressed envelope,
- Please note that applications by e-mail, telephone, or fax will not be accepted. In addition, any requests regarding certificates, such as forwarding the certificate by e-mail, will also not be accepted.
- Certificates can be sent only to the applicant or a family member living in Japan and not to any other location or a contractor.
- For applications by mail, the date of receipt of the application is when the application documents arrive at the office in charge. Please allow plenty of time when applying.
- From October 2021, Japan Post's Standard Mail Services will suspend delivery on Saturdays, Sundays, and holidays, and change the delivery days (Japan Post website). If you are in a hurry, please apply for "Express Mail".
- There is no processing fee for certificates. However, please note that a certificate will not be sent to you without a self-addressed envelope with a stamp attached.
|
[ 1 ] Application form |
Application form (format) |
PDF |
- Check and confirm the section marked 「Please read before applying」 on the 2nd page of the application form.
- If, for some reason, you cannot download a PDF of the application form, please prepare a substitute document with the following information.
1. |
Name (Kanji, Furigana, Alphabet : for English certificates only) |
2. |
Date of Birth (yyyy/mm/dd) |
3. |
Current residence, Contact information (Phone Number, e-mail address) |
4. |
Date of Entrance and Graduation/Withdrawal (Year and Month)
For undergraduate certificates : Admission year to the university, year of entrance to the faculty of agriculture
For graduate certificates : Date of Entrance and date of course completion |
5. |
Information about the previously enrolled faculty, department
For undergraduate certificates : Enrolled major or department
For graduate certificates : Enrolled department and course |
6. |
Student ID number (only if you remember)
For Undergraduate certificates : Student ID number for the faculty of agriculture
For graduate certificates :Student ID number for the Graduate School of Agricultural and Life Sciences |
7. |
Purpose |
8. |
Where to submit the certificate |
9. |
(For English certificates only) Certificates previously obtained and the date of the issue |
10. |
Information regarding the required certificate (type of certificate, number of copies, language: Japanese or English) |
11. |
How to send (sealed, not-sealed, etc.) |
- If a sealed envelope is required, specify it in the relevant section of the application. Additionally, please submit a non-standard-size envelope (a larger envelope than a standard-size envelope). A sealed envelope will be provided by the Faculty of Agriculture.
If there are specific instructions about the sealed envelope (example below), please state the requirements clearly.
Example : 2 sets of sealed envelopes containing 1 certificate of graduation and 1 academic transcript each.
|
[ 2 ] Copy of Personal Identification |
A copy of a personal ID document (driver’s license, passport, health insurance card, etc.) is necessary for proof of identification.
- When applying by proxy,the proxy must be granted power of attorney (by a signed document from the applicant). The proxy must also provide a copy of his/her identification information.
Power of attorney form (PDF)
|
[ 3 ]Self-addressed envelope |
Place a postage stamp of the appropriate amount on an envelope self-addressed to the applicant.
-
From October 2021, Japan Post's Standard Mail Services will suspend delivery on Saturdays, Sundays, and holidays, and change the delivery days (Japan Post website). If you are in a hurry, please attach stamps for "Express Mail" to the Self-addressed envelope.
- Certificates are A4 size. If the self-addressed envelope is standard-sized, it will be sent folded.
-
If a sealed envelope or multiple copies of certificates are necessary, please use a non-standard size envelope.
-
A postage stamp from the [Japan Post] is necessary for international posts. If a Japan Post postage stamp is not available, please confer with a resident (family member) in Japan to become a proxy or purchase an International Reply Coupon (IRC) from the postal service at your current location.
■ Example stamp costs■
- The following information is for regular mail.
Please refer to the Japan post Website for other delivery forms such as express mail.
Make sure to attach a postage stamp of the appropriate amount.
Seal |
Self-addressed
Envelope |
Number of Certificate Copies |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
Without
Seal
|
Standard Size |
84 Yen |
94 Yen |
Non-standard size |
120 Yen |
140 Yen |
Sealed
Envelope
|
Non-standard size |
120 Yen |
140 Yen |
210 Yen |
|
[Mailing Address ] |
The Undergraduate Student Section, Faculty of Agriculture
(or The Graduate Student Section, Graduate School of Agricultural and Life Sciences )
The University of Tokyo 1-1-1, Yayoi, Bunkyo-ku, Tokyo, 113-8657,
|
2. Inquiries regarding certificates for current students
■Inquiries regarding undergraduate certificates
■Inquiries regarding certificates for Graduate Schools
■Office hours
-
Weekdays 9:00-12:00, 13:00-17:00 [From 2020/10/01 ]
* Office hours may change due to the new year holiday season, entrance examinations, etc.