Graduate School of Agricultural and Life Sciences, The University of Tokyo

*Alumni and non-regular students (such as research students) are not eligible to use this service

■ Overview

• Certificate Issuance Service is available on a trial basis via UTAS.
• As of the 2025 academic year, only certificate of enrollment and JR Student Discount Cards can be issued.
• Certificates can be printed from the “Campus Issued UTAS Certificate Printer” installed on each campus or from convenience stores nationwide. At convenience stores, printing fee (60 yen/page) is required, and JR Student Discount Cards cannot be issued.
• Please note that, due to paper refills, equipment malfunctions, and system maintenance, the “Campus Issued UTAS Certificate Printer” is available only during Co-op business hours. We appreciate your understanding.

■ Inquiry about the system

• NTT West Call Center for Certificate Issuance Service(Only available in Japanese):06-6809-4327

■ How to Apply at UTAS

1. Log in to UTAS with your UTokyo Account
2. Menu→Certificate Issuance Service *Email address confirmation is required only on your first login.
3. Select where to output the certificate(①printing in school・②convenience store)
4. Select the types and number of certificates you would like
5. Obtain a number(①in-school print number・②Print reservation number or User number)

*Due to system maintenance, applications is not available between 0:00 AM and 6:00 AM.

There are two ways to output certificates

■ “Campus Issued UTAS Certificate Printer” installed on each campus(As of academic year 2025)

* As of the 2025 academic year, only certificate of enrollment and JR Student Discount Cards can be issued.

• Hongo Campus Co-op Store in the Yayoi Section B1 floor 【Weekdays 10:00-17:00】
• Hongo Campus Co-op Store No.2 1st floor 【Weekdays 10:00-19:00】
• Komaba Campus Co-op Food Shop 1st floor 【Weekdays 11:00-18:00】
• Kashiwa Campus KCP North Bldg. 1st floor 【Weekdays 9:00-18:30】

Please refer to PDF “Automatic Certificate Issuance for Students”
*Print deadline: within 7 days
*Due to paper refills and troubleshooting (please contact the Co-op counter), issuance is available only during each store's business hours.

■ Multi-copy machines at convenience stores

*JR Student Discount Cards cannot be issued through convenience store printer.

• At Seven-Eleven(Printing→Net Print→Print reservation number→Next→Start)
• At FamilyMart(Printing→Network Print→User number→Next→Start)
• At Lawson(Output→User number→Document print→Next→Yes)

*Print deadline: within 7 days
*In case of a machine malfunction, please contact the convenience store staff.

In-person/ Mail-in

Japanese

English

Japanese

English

Japanese

English

Not available.

* Not available for alumni and research students

■Location of the automatic certificate issuing machine (Yayoi campus)

• Yayoi campus Faculty of Agriculture building no.3 1st floor   Campus map (Japanese only)
• Student Service Center
  *The automatic certificate issuing machine is located on the righthand side of the entrance.
• You can also use automatic certificate issuing machines located in other areas within the University of Tokyo. Location of automatic certificate issuing machines (Japanese only)

■Operating hours

• Operating hours : Weekdays 9:00 ~17:00 [From 2020/10/01~]
  *Operating hours may change due to the new year holiday season, entrance examinations, etc.

■How to use

• Utokyo Account is required. If you have forgotten your Utokyo account information(password etc.), please inquire at the service counter.
• Please do not issue more than 10 certificates at a time. If more than 10 certificates are required, please print them in multiple installments.

* Requests for certificates can be made at the service counter only by students and research students of the Faculty of Agriculture/Graduate School of Agricultural and Life Sciences.

■Location of the service counter

• Yayoi campus Agriculture building no.3 1st floor  (Campus map)
• Student Service Center, Student support team (central countertop)

■Office hours

• Office hours : Weekdays 9:00 ~17:00 [From 2020/10/01~]
  * Operating hours may change due to the new year holiday season, entrance examinations, etc.

■How to Apply

• Fillin a certificate application form at the service counter or hand in a filled-out copy of a certificate application form(PDF).
• To request a certificate at the service counter, personal identification (Student ID, Research student ID, Driver’s license, Passport, Health insurance card, etc.) is required.

Prepare documents [1]~[3] and mail them to [Mailing Address].
[1] application form (below), [2] paper copy of personal identification, [3] self-addressed envelope

• Please note that applications by e-mail, telephone, or fax will not be accepted. In addition, any requests regarding certificates, such as forwarding the certificate by e-mail, will also not be accepted.
• Certificates can be sent only to the applicant or a family member living in Japan and not to any other location or a contractor.
• For applications by mail, the date of receipt of the application is when the application documents arrive at the office in charge. Please allow plenty of time when applying.
• From October 2021, Japan Post's Standard Mail Services will suspend delivery on Saturdays, Sundays, and holidays, and change the delivery days (Japan Post website). If you are in a hurry, please apply for "Express Mail".
• There is no processing fee for certificates. However, please note that a certificate will not be sent to you without a self-addressed envelope with a stamp attached.

• Check and confirm the section marked 「Please read before applying」on the 2^nd page of the application form.

• If, for some reason, you cannot download a PDF of the application form, please prepare a substitute document with the following information.

• If a sealed envelope is required, specify it in the relevant section of the application. Additionally, please submit a non-standard-size envelope (a larger envelope than a standard-size envelope). A sealed envelope will be provided by the Faculty of Agriculture. If there are specific instructions about the sealed envelope (example below), please state the requirements clearly.
  　Example :2 sets of sealed envelopes containing 1 certificate of student status and 1 academic transcript each.

• Notes: regarding academic transcripts for the undergraduate junior division(1^st and 2^nd year)

  For those having enrolled in the senior division (3^rd and 4^th year) at the Faculty of Agriculture before April 1997, the Faculty of Agriculture cannot issue an academic transcript for the undergraduate junior division (1^st and 2^nd year). Please make inquiries to the Educational Affairs Division, College of Arts and Sciences (Komaba Campus).

A copy of a personal ID document (driver’s license, passport, health insurance card, etc.) is necessary for proof of identification.

• When applying by proxy, the proxy must be granted power of attorney (by a signed document from the applicant). The proxy must also provide a copy of his/her identification information.

  
  Letter of Proxy (PDF)

Place a postage stamp of the appropriate amount on an envelope self-addressed to the applicant.

• From October 2021, Japan Post's Standard Mail Services will suspend delivery on Saturdays, Sundays, and holidays, and change the delivery days (Japan Post website). If you are in a hurry, please attach stamps for "Express Mail" to the Self-addressed envelope.

• Certificates are A4 size. If the self-addressed envelope is standard-sized, it will be sent folded.If a sealed envelope or multiple copies of certificates are necessary, please use a non-standard size envelope.

• A postage stamp from the [Japan Post] is necessary for international posts. If a Japan Post postage stamp is not available, please confer with a resident (family member) in Japan to become a proxy or purchase an International Reply Coupon (IRC) from the postal service at your current location.

• The following information is for regular mail.　　　　　　　　Please refer to the Japan Post Website for other delivery forms such as express mail.

  Make sure to attach a postage stamp of the appropriate amount.

The Undergraduate Student Section, Faculty of Agriculture
(or The Graduate Student Section, Graduate School of Agricultural and Life Sciences )
The University of Tokyo 1-1-1, Yayoi, Bunkyo-ku, Tokyo, 113-8657,

• When applying for certificates from both undergraduate and graduate schools, you can use either of the mailing addresses.
• Inscribe [Request for Certificate Issuing included] on the front of the envelope.