Japanese / English

Students selected as tutors are requested to complete the following procedures:

Deadline
Documents to be submitted
Submit to
April 18 (Fri) (1) Password-protected Registration form of bank account information (Excel)
Registration Form is necessary to receive your payment.
Change the file name from [A].xlsx to [your name].xlsx and send the file via email to the Accounting Section (sisankanri.a@gs.mail.u-tokyo.ac.jp), with the subject line "取引先データ登録依頼".
  • If you have already registered your bank account information, you do not need to send the form unless there is any change in the registered information (bank, name of account holder, etc.)
  • Password to open the Registration Form (Excel worksheet) will be sent in a separate email. Do not change the password when you send back the form.
 The Accounting Section
sisankanri.a@gs.mail.u-tokyo.ac.jp
(2) A letter of consent/notification (PDF)
(3) A copy of your Social Security and Tax Number ("Individual Number" or "My Number") card, etc. Be sure to check here (PDF) for the required documents.
  • (2) and (3) must be put in an envelope with your name/department/year written and sealed.
  • Students who have already submitted the documents to our graduate school do not need to submit it again.
 Department Support Team
(Students Service Center)
By the 8th of every month
(For May- October)

(1)Time Sheet (Spring/Summer in AY2025) (xlsx)

  • If your working hours exceed six hours in a day, please make sure to take a one-hour break.
  • The maximum working hours per day is eight hours, and you are requested to refrain from any activities after 9:00 p.m.
  • The maximum working hours per week is 28 hours.
  • The total working hours between April and September 2025 must not exceed 30 hours. If you are in charge of multiple students, the maximum total hours are 40 for two students and 50 for three students.

(2) Tutoring Activity Report (docx)
      Tutoring Activity Report for two tutees/International students (docx)
(3) Hanko(Seal) and samples of digital seals

 Department Support Team

<Deadlines Calendar for Spring Period 2025>

Deadline
What to do
How to submit/Where
April 18(Fri) Submit the “Registration form of bank account information.” By email to the Accounting Section
Submit a copy of “My Number” related documents Personally or by post to the Department Support Team
May 8 (Thu) Report on activity in April

Department Support Team
Please follow your Department Support Team's instructions
June 6 (Fri) Report on activity in May
July 8 (Tue) Report on activity in June
August 5 (Tue) Report on activity in July
September 8 (Mon) Report on activity in August
October 2 (Thu) Report on activity in September

<Please note>
*Payment will not be made unless the “Time Sheet” and the “Tutoring Activity Report” are submitted by the deadline. (We will not send a confirmation or a reminder)
*Tutor activities should not overlap with your class schedule or TA activities.
*It may not be possible to process the payment procedures in case the documents are submitted after the deadline.