Graduate School of Agricultural and Life Sciences, The University of Tokyo

Japanese / English

Location

OICE is located on the first floor (Room No. 105A) of the Faculty of Agriculture Building No. 3 (opposite the main gate of the Yayoi Campus)

Office hours

Monday, Tuesday, Thursday, Friday: 10:00 AM - 12:00 PM, 1:00 PM - 4:00 PM
If staff are unavailable, please return later or email us.

Contact Details

Telephone: 03-5841-8122, Extension: 28122
Fax: 03-5841-8168
E-mail: oice.a@gs.mail.u-tokyo.ac.jp

Staff

Advisory Members

Enrollment Confirmation Schedule (2025-2026)

NOTE : Make sure you confirm your enrollment by the FIRST deadline each month.
If you are planning to go home or abroad, consult the OICE beforehand. Scholarships will not be available to those outside Japan, in principle.

Date:April 1st, 2nd

Place: Yayoi Auditorium, Ichijo Hall

• Please wear a mask if possible.
• Do not come if you are not feeling well. You can complete the admission procedure at the Student Service Center, Agriculture Bldg #3, 1st floor, at a later date.

  Department	Date/Time
  Animal Resource Sciences	April 1, 10am-10:30am
  Veterinary Medical Sciences	April 1, 10:30am-10:45am
  Biomaterial Sciences	April 1, 10:45-11:15am
  Agricultural and Environmental Biology	April 1, 11:15am-noon
  Biological and Environmental Engineering	April 1, 1pm-1:30pm
  Ecosystem Studies	April 1, 1:30pm-2pm
  Global Agricultural Sciences	April 2, 10am-10:45am
  Agricultural and Resource Economics	April 2, 10:45am-11am
  Forest Science	April 2, 11am-11:30am
  Aquatic Bioscience	April 2, 1pm-2pm
  Applied Biological Chemistry Biotechnology	April 2, 2pm-3:30pm

Japanese / English

Procedures when graduating/completing/withdrawing from UTokyo

International Students should complete the following procedures before graduating or completing master’s, doctoral, short-term courses, or withdrawing from UTokyo:

1. Procedures at the university:

   (1) Returning student ID and SECOM cards:
   Both cards will be collected at the Graduate School of Agricultural and Life Sciences Graduation Ceremony, held by each of the 12 departments.
   Schedule of Diploma Presentation Ceremony (for graduate students)
   Ceremony for each department will take place at different locations after the general graduation ceremony. Please confirm the details with the Department Support Team.

   (2) PhD Dissertation Deadline:
   All the necessary documents should be submitted to the Graduate Student Section no later than the due date.

   (3) Exit Survey of Post-Graduation Plans:
   Please answer the survey by logging on to UTAS, “Enquete” (Questionnaire) →“ Answer Career Choice Survey”
   In case of unexpected errors on UTAS, please contact the Graduate School Section

   (4) CO-OP Membership Card (CO-OP members only):
   Return the University of Tokyo CO-OP membership card to the CO-OP office. Your deposits for CO-OP shares will be fully returned upon your request.

   (5) The University of Tokyo Fellowship Students:
   The University of Tokyo Fellowship students need to submit the “Research Report” (in prescribed format) to the International Student Section.

   (6) The University Guarantor System:
   If the University of Tokyo has acted as your guarantor, you must submit the notice of termination (online form) to the International Support Group to terminate the contract.
   Notice of Termination (online form)
   *The University of Tokyo cannot act as a guarantor for those who have graduated or withdrawn from the University and are no longer students of the University. If this is the case, please find an alternative guarantor.

   (7) ECCS (Educational Campuswide Computing System):
   Regarding university email accounts (ECCS), refer to the web site of Utelecon.

2. Immigration Procedures:

   (1) Submit a report on the affiliated institution to the Immigration Office within 14 days after you graduate/withdraw from the university, either online, in person, or by postal mail.

   ◎To submit online: Immigration Services Agency of Japan, Online Submission System

   ◎To submit in person or by postal mail:

   • Graduating/Completing/Withdrawing from The University of Tokyo: Fill out and submit Form 1-2(Accepting organization: left the organization). Enclose a copy of the residence card along with the form when submitting by postal mail.
   
   
   • Transferring to another institution: Fill out and submit Form 1-6(Accepting organization:left・transfer). Enclose a copy of the residence card along with the form when submitting by postal mail.
   
   
   • For further information:
     Immigration Services Agency of Japan
     UTokyo Visa Information

   (2) Change of resident status (visa):
   If you wish to continue staying in Japan for job-hunting or research/work after graduation/completion/withdrawal, you need to apply for change of residence status from “college student”, based on the activity/work in Japan.
   Refer to UTokyo website for further details.

3. Termination of lease/rental agreement:

   (1) Private Accommodation (Apartments and Shared Residences): Make sure you give advance notice to terminate the contract with the landlord or real estate agent. You should also contact electricity/gas/water/internet companies to settle utility bills and pay other service fees.

   (2) Tokyo International Exchange Center: Obtain a seal on the “Notice of Leaving” from the International Student Section, and submit it to the management office of the Tokyo International Exchange Center at least one month prior to the planned date of leaving.

   (3) The University of Tokyo International Student Dormitory (International Lodge Komaba/ Shirokanedai/ Kashiwa Lodge, Mitaka/ Toshima/ Oiwake International Hall of Residence): Inform the respective dormitories (registration office) regarding your move-out date.

4. Procedures at the municipal or ward office:
   • Return National Health Insurance Card.
   • Inform about your leaving/change of address.
   • Claim the Lump Sum Withdrawal Refund if you have joined the National Pension Plan.
   • If you are associated with any of the activities conducted by the municipal or ward office (language/ culture exchange etc), please make sure to terminate your participation.
5. Cancellation of mobile phone:

   Inquire with your mobile phone company regarding cancellation procedures.

6. Closing a bank account:

   Inquire with your bank or credit card company regarding cancellation procedures.

7. Procedures at the Post Office:

   Complete the necessary procedures for address change so that postal mail will not be sent to your current address after you leave.
   When moving out of Japan/returning home: Inform the post office nearest to your residence. It is advisable to take your passport with you to the post office to confirm your identity.
   When relocating to another place in Japan: Submit the move-out notification at the post office or online.
   For further details, check the following links:
   Submission at the post office
   Online submission(in Japanese only)

8. Thank-you note to the scholarship awarding organization:

   It is a good idea for those of you receiving scholarships from private organizations to write a personal thank you letter.

9. Disposing goods/furniture before leaving Japan:

   To dispose of large items, furniture, or home electric appliances, please check your city or town's website.

10. Return of Residence Card:

    Return your Residence Card to the Immigration Officer at the airport or the port you are departing from.

Japanese / English

Cycling is a convenient and efficient way to get around Tokyo. Many people ride bicycles on a daily basis. But in case you are thinking of getting a bike, there are a few things that you should keep in mind. Accidents involving bicycles are on the rise and we have strict rules and regulations regarding bicycles.

Registration

All bicycles must be registered. This is to prevent bicycle theft. If you are caught riding an unregistered bike, you will have a hard time explaining yourself. So register your bike as soon as you get it. Even if you are taking over a used bike from your friend, you need to re-register under your own name. Registration is a proof that you have not stolen the bicycle. You can register your bike at any bike shop for a small fee.

Lights

Make sure the front light of your bicycle is working. If you ride the bike with the front light off after dark, chances are you will be stopped by a police officer and asked very unpleasant questions.

Theft

Tokyo is a safe city. Even so, bicycles are stolen sometimes. In the unfortunate case that your bike is stolen, report to your nearest police station as soon as possible so that you will have a better chance of recovering your bike. Furthermore, if the police find your stolen bike abandoned somewhere and you have not reported it as stolen, you may be asked to pay for the recovery fee. To avoid such circumstances, go to the nearest police station to file a report.

Insurance

Gakken sai insurance will cover bicycle accidents while commuting to and from UTokyo. But you will not be covered when you use your bike to go shopping, sightseeing, see your friends, etc. Bicycle accidents are on the rise so if you plan on using your bicycle for daily life, you should buy additional insurance. Bicycle insurance is relatively cheap and it can help enormously in case of an accident.

Parking

Bicycles must be parked in designated areas. If you park your bike illegally, it will be removed by the local authorities and you will have to pay a hefty sum of money to recover it.

On Campus

Bicycle accidents are occuring on campus. Yield to pedestrians and ride safely. To obtain a parking permit on campus, please register online.

Drunk driving

A bicycle is a vehicle, and drunk driving is prohibited. Do not ride your bike after having consumed alcohol.

Miscellaneous

Report to your supervising professor immediately if you are involved in any kind of incident. Read pages 11- 13 of the Foreign Resident Manual for more details about bicycle safety.

Japanese / English

Students selected as tutors are requested to complete the following procedures:

<Deadlines for Autumn-Winter Period 2024>

<Please note>
*Payment will not be made unless the “Time Sheet” and the “Tutoring Activity Report” are submitted by the deadline. (We will not send a confirmation or a reminder)
*Tutor activities should not overlap with your class schedule or TA activities.
*It may not be possible to process the payment procedures in case the documents are submitted after the deadline.

Japanese / English

Career Support Network

The Graduate School of Agricultural and Life Sciences (GSALS) is a member of the Career Support Network for International Students in Japan.
GSALS students can login to the network with an ECCS cloud e-mail address to learn about job hunting in Japan (videos in English), search for companies, and gather information on job fairs as well as other career related events. Please refer to "A brief guide on how to use the Career Support Network" below to sign up.

• Login Site for GSALS members
• A brief guide on how to use the Career Support Network (PDF)
• English manual provided by the network

Useful Links

• UTokyo Career Support
• Job Hunting Guide (JASSO)
• Tokyo Employment Service Center for Foreigners
• International Foreign Students Association
• Career Development Support Network for International Students (NAP)
• JREC-IN Portal

Japanese / English

Monthly Report & Important Note (payment formality)

Students selected as tutors based upon the recommendation of international students’ supervisors are requested to complete the procedures as follows:

<Deadlines Calendar for Autumn-Winter Period 2017>

<Please note>

• Payment will not be made unless “Time Sheet” and “Report of Tutor Activity Form” are submitted by the deadline (We will not send email to confirm or remind.)
• Tutor activities should not overlap with class schedule or TA activities.

Japanese / English

Change of address/Renewal of national health insurance

Please complete the following procedures 1~3 when moving:

*These procedures are necessary to receive important notices/documents.

Japanese / English

International students travelling outside Japan must notify the supervisor and submit one of the following forms to the Graduate Student Section, Academic Affairs Division in advance.

Forms

• Those going abroad for academic research/purposes: “Application for overseas study trip (PDF)”
  * If the length of the trip is two months or more, additional procedures will be necessary. Make sure to contact the Graduate Student Section, Academic Affairs Division in advance.
  * If you are participating in an overseas program such as a summer program, academic research, internship, or attending an international conference to give a presentation, you may be eligible for financial support. Application periods, eligibility, and other details are posted on the Study Abroad.

• Those going abroad for personal reasons (visiting home country, etc.):
  • Master's/Doctoral/Graduate Research Students/Special Research Students:
    “Notification of Overseas Visit/Temporary Visit to Home Country (PDF)”
  • Undergraduate Students/Undergraduate Research Students:
    “Notification of Overseas Visit/Temporary Visit to Home Country (PDF)”

Submission Procedures

• Before departure:
  Fill out the form, obtain the seal from your supervisor on the form and submit it to the Graduate Student Section, Academic Affairs Division.

• After re-entry into Japan:
  Submit the “Notification of Re-entry/Return” form to the Graduate Student Section, Academic Affairs Division along with a copy of the passport page bearing the immigration stamps that indicate the departure and entry dates (graduate students only).

Pre-departure Essentials

• Make sure to take an overseas risk management seminar before going abroad.
  Online risk management seminar

• Learn about Study Abroad Insurance and take necessary measures.